Submission Policy
We are eager to welcome new contributors with fresh ideas who can add new creative stock images to our library on a consistent basis. Because our professional reputation depends on the quality of the images we represent, our critical standards are very high. So don’t be discouraged if we say no; you can always try again in a year or two. Your initial selection should have between 150 and 300 images representative of your style and general subject matter. To help us decide whether your work is appropriate to us, please first complete our questionnaire form.
Once our picture editor has reviewed your pictures, we will write tou you to let you know our decision. If you are successful, RH Library will expect to receive submissions of 250 images or more of equal quality at least twice a year.
Before sending an initial submission, please read our guidelines carefully.
Please present all submissions in the following way:
- Include a fully completed and signed submission checklist. // print a checklist
- All media must be labelled correctly with your name and e-mail address.
- send all digital image submissions to:
Digital Asset QC, Robert Harding Picture Library Limited, 58-59 Great Marlborough Street, London W1F 7JY
We strongly recommend that you use a registered or special delivery service; insurance of images sent is your responsibility.
Submission Media
Requirements for all digital assets/images:
- CD-R or DVD-R using good quality media. Please write all media at single speed; this takes longer but reduces errors.
- Burn discs using Universal Disk Format and using high standard disc burning.
Do not copy more than 4.0gb of images to DVD-R discs, as this can make some images inaccessible.
Digital Capture Image Requirements
- We can only consider images from professional digital SLR cameras
with a minimum data capability of 10 megapixels.
- Shoot as raw files first, then convert to 16-bit tiff using proprietary software. DO NOT submit images shot in either tiff or jpeg mode.
- Remember to turn off any in-camera sharpening tools.
- Do not sharpen images in any software application; we will do this where
necessary.
- Interpolate images between 96-104mb (16 bit).
- Retouch all images at 100% magnification to eliminate all dust
and artefacts.
- Colour levels should be between 5,5,5 and 250, 250, 250. Images
with pixel values beyond these limits may appear ‘blocky’ when
printed and will be rejected.
- All images should be supplied in RGB mode only (No CYMK, LAB,
Grayscale etc.).
- Layers, channels and paths are NOT ACCEPTABLE.
- Please ensure that your images are correctly orientated – i.e.
right reading.
- All images should be fully captioned using the Description field in Photoshop. Do not add data to any other field including the keyword field. // see
an example
- Convert to 48-52mb 8-bit files before saving.
- Name images using alphanumeric characters ONLY (no special characters).
- Save as Uncompressed Tiff Only (No jpegs, bitmaps, PSD, EPS,
RAW etc.).
- For your first submission ONLY please include the RAW files for
each image.
- Save images in PC byte with no image compression. Do not save as LZW or ZIP.
Transparency Submission
We are primarily interested in recently-shot digital submissions. However, if you have a legacy transparency collection available exclusively, please phone us before submitting anything to discuss the content.
Please note: we charge for scanning if you do not have acceptable quality scans. Before attempting to scan your transparencies, phone us to discuss the acceptability of your scanner.
Scanned original Transparencies
- Scan images to 96mb or above at the highest possible bit depth.
- Retouch all images at 100% magnification to eliminate all dust
and artefacts.
- Colour levels should be be between 5,5,5 and 250, 250, 250.
Images with pixel values beyond these limits may appear ‘blocky’ when
printed and will be rejected.
- All images should be supplied in RGB mode only (No CYMK, LAB,
Grayscale etc.).
- All images should have Adobe RGB 1998 colour profile embedded.
- Layers, channels and paths are NOT ACCEPTABLE.
- Please ensure that your images are correctly orientated – i.e. right reading.
- Do not sharpen images in any software application; we will do this where necessary.
- All images should be fully captioned using the Description
field in Photoshop (do not add data to any other field including
the keyword field) // see
example
- Convert to 48mb or above 8 bit files before saving.
- Name images using alphanumeric characters ONLY (no special
characters).
- Save as Uncompressed Tiff ONLY (No jpegs, bitmaps, PSD, EPS,
etc.).
- All images should have Adobe RGB 1998 colour profile embedded.
- Save
images in PC byte with no image compression. Do not save as LZW
or ZIP.
Requirements for submission of original transparencies
- Submissions can be made on 35mm or medium format transparency
film. We recommend Fuji Velvia film stock.
- Send original transparencies only – NO DUPLICATES.
- All images must be mounted and fully captioned, including
your name. // see
example
- Send between 150-300 slides for our initial review in plastic,
pocketed viewing sheets only. Please do not send portfolio
images
- If you are submitting work by post, enclose a self-addressed, padded envelope or box with return postage paid in the form of stamps, postal order or cheque to cover shipping by certified mail. If sending work from overseas, we recommend you use a courier service such as FedEx. Please enclose a prepaid airway bill or international money order to cover return delivery to you by the same method. NOTE: Submissions sent without return postage will not be returned.
- While we always take the greatest possible care with your
work, due to the volume of material we handle and restrictions
in our insurance coverage, all submissions must be sent at
the contributor’s own risk and you must agree to insure your
work against loss or damage. Robert Harding Picture Library
assumes no liability for lost or damaged photographs.
- If you live in the London area, you may drop off and pick up your submission at our offices. However, we cannot review your work with you in person.
- Transparency submissions should be sent to:
New submissions, Robert Harding Picture Library Limited, 58-59
Great Marlborough Street, London W1F 7JY
New submissions, Robert Harding Picture Library Limited, 58-59 Great Marlborough Street, London W1F 7JY
