We are eager to welcome new photographers with fresh ideas who can add new
creative stock images to our library on a consistent basis. Because our
professional reputation depends on the quality of the images we represent,
our critical standards are very high. So don’t be discouraged if we say no;
you can always try again in a year or two. Your initial selection should
have between 150 and 300 images representative of
your style and general subject matter. To help us decide whether your
work is appropriate to us, please first complete our questionnaire
form.
Once our picture editor has reviewed your pictures, we will write tou you
to let you know our decision. If you are successful, RH Library will expect
to receive submissions of
250 images or more of equal quality at least twice a year.
Before sending an initial submission, please read our guidelines carefully.
Please present all submissions in the following way:
- Include a fully completed and signed submission checklist. // print a checklist
- All media must be labelled correctly with your name and e-mail address.
- send all digital image submissions to:
Digital Asset QC, Robert Harding World Imagery, 7th Floor, Berkshire House, Queen Street, Maidenhead, Berkshire, SL6 1NF
We strongly recommend that you use a registered or special delivery service; insurance of images sent is your responsibility.
Submission Media
Requirements for all digital assets/images:
- CD-R or DVD-R using good quality media. Please write all media at single speed; this takes longer but reduces errors.
- Burn discs using Universal Disk Format and using high standard disc burning.
Do not copy more than 4.0gb of images to DVD-R discs, as this can make some images inaccessible.
Digital Capture Image Requirements (applicable
from 1 January 2010)
- We will accept images shot on 12mp+ DSLR and Medium Format Digital cameras only.
- No sharpening.
- All images must be correctly rotated.
- To make sure some detail is kept in highlight and shadow areas the maximum black point should be 5,5,5 and the maximum white point should be 250,250,250.
- Free of any Chromatic aberrations.
- Free of all dust, artefacts, posterization and clipped colours when viewed at 100% magnification.
- Free of all recognisable registrations (car number plates/boat numbers), logos and branding where applicable. (See Legal section below)
- Embedded "Adobe RGB 1998" colour profile.
- Embedded IPTC image data. (see Captioning/IPTC required fields below)
Low–resolution submissions
If uploading to our FTP server, images must be no larger than 1mb compressed jpegs.
Send an email to submissions@robertharding.com confirming upload, subjects and number of images.
Send an email to submissions@robertharding.com confirming upload, subjects and number of images.
High-resolution selects
Selected images must be supplied as first generation jpegs made from a tiff or raw file.
High-res file names must match the low-res submission file names.
| Camera Format | Pixel dimensions | Image size |
| 35mm equivalent | 5120 longest axis min | 50mb min, 70mb max |
| Square Format | 5120 longest axis min | 50mb min, 70mb max |
| Panoramic | 10240 longest axis min | 100mb min, 180mb max |
High-res file names must match the low-res submission file names.
Legal
We can provide Getty Images' standard comprehensive model
and property releases in several languages if required. In all cases releases
must be fully completed with the following information as a minimum;
Model's name clearly written
Model's contact address
Model's date of birth
Model's ethnicity
Date of shoot
Releases without all the above cannot be accepted.
Model releases should be provided to us in jpeg format and clearly cross referenced to the image or images they relate to. e.g. – Image ref abc123.jpg Model Release ref mr_abc123.jpg
If a release related to multiple images please provide details in an Excel spreadsheet.
Any image of an individual or group of people whereby a person can be isolated in the scene submitted without a release or with an incomplete release will be considered for inclusion in the collection as for editorial use only.
We strongly advise that images containing brand names, logos, shop signs, car licence registration (tag) plates, boat names and registrations, etc be edited in Photoshop to remove them. Images with any of the above will be considered for inclusion in the collection as for editorial use only.
Model's name clearly written
Model's contact address
Model's date of birth
Model's ethnicity
Date of shoot
Releases without all the above cannot be accepted.
Model releases should be provided to us in jpeg format and clearly cross referenced to the image or images they relate to. e.g. – Image ref abc123.jpg Model Release ref mr_abc123.jpg
If a release related to multiple images please provide details in an Excel spreadsheet.
Any image of an individual or group of people whereby a person can be isolated in the scene submitted without a release or with an incomplete release will be considered for inclusion in the collection as for editorial use only.
We strongly advise that images containing brand names, logos, shop signs, car licence registration (tag) plates, boat names and registrations, etc be edited in Photoshop to remove them. Images with any of the above will be considered for inclusion in the collection as for editorial use only.
Required Captioning/IPTC fields
The following IPTC fields must be completed
File Info or Description fields for caption or headline
Words must be comma or tab delimited, for example –
Yachts moored in the Harbour, Bonifacio, Corsica, France
There is a 128 character limit for captions
Image Fields;
Location
City
State
Province
Country
Please do not use Title or Object Name fields.
No foreign language or non standard characters should be used.
Give each image a unique alphanumeric file name, eg, abc001.jpg. No more than 7 characters plus file type. Keywording will be undertaken by us. Do not leave spaces or use any non standard characters, eg. /&*!@£
File Info or Description fields for caption or headline
Words must be comma or tab delimited, for example –
Yachts moored in the Harbour, Bonifacio, Corsica, France
There is a 128 character limit for captions
Image Fields;
Location
City
State
Province
Country
Please do not use Title or Object Name fields.
No foreign language or non standard characters should be used.
Give each image a unique alphanumeric file name, eg, abc001.jpg. No more than 7 characters plus file type. Keywording will be undertaken by us. Do not leave spaces or use any non standard characters, eg. /&*!@£
General
We prefer images to be supplied to us via ftp upload (details
are available on request, Images can also be supplied to us on dual format
DVD's, preferably DVD-R. We may also require a copy of the RAW file.
Always use the latest versions of Photoshop or camera software/firmware.
Always use the latest versions of Photoshop or camera software/firmware.
Most common reasons for image rejection
Content;
Composition
The subject is appropriate but the composition is not strong enough to be competitive with images of the same subject already on our site.
Repeats
The most effective image(s) are selected, weaker similars are rejected
Subject
The rejected images are of a subject not relevant to our markets or of un-commercial appeal
Releases
The image requires a model or property release to be used commercially
Description
The description or caption for the image is inaccurate, too brief or missing or in the wrong IPTC field
Technical;
Noise
Over-sharpening
Over-interpolation
Pixilated
Camera shake
Soft or out of focus
Colour banding or blocking
Excessive colour saturation
Blown out areas
Dirt/dust
Artificial grain
Fringing/Chromatic aberration
Moiré
Incorrect file size
Re-saved jpeg
Composition
The subject is appropriate but the composition is not strong enough to be competitive with images of the same subject already on our site.
Repeats
The most effective image(s) are selected, weaker similars are rejected
Subject
The rejected images are of a subject not relevant to our markets or of un-commercial appeal
Releases
The image requires a model or property release to be used commercially
Description
The description or caption for the image is inaccurate, too brief or missing or in the wrong IPTC field
Technical;
Noise
Over-sharpening
Over-interpolation
Pixilated
Camera shake
Soft or out of focus
Colour banding or blocking
Excessive colour saturation
Blown out areas
Dirt/dust
Artificial grain
Fringing/Chromatic aberration
Moiré
Incorrect file size
Re-saved jpeg
Transparency Submission
Please note that we no longer accept transparency submissions.
If you have any questions or concerns please contact either:
- Fraser Hall, Content Manager - submissions@robertharding.com
- Michael Kelly, Digital Asset Manager - digital@robertharding.com
